NyCEImage Productions Inc/Studio 4 Sets COVID-19 Policy

General Safety/ Preventative Measures, Self-Assessment and Assumption of Risk

General Safety in Studio 4 Sets

  • As outlined by Ottawa Public Health, in an enclosed public space, every person who enters or remains on the set must wear a mask that covers their mouth, nose, and chin (unless exempted) as per the City of Ottawa’s Temporary Mandatory Mask By-law. Wearing a mask does not replace other protective measures including physical distancing, hand washing, not touching your eyes, nose or mouth with unwashed hands and self-monitoring for COVID-19.

  • Everyone is to maintain a 2m distance from each other when they are not filming.

  • If people will be projecting their voices (speeches, shouting, singing), then greater distancing is prudent.

  • Sanitizer will be available for frequent hand sanitizing.

  • We encourage everyone to wash their hands regularly during their time with us.

  • Our  set and premises have been  configured and operated in such a way as to enable persons to maintain a physical distance of at least two metres 6 feet) from other persons, except where necessary for the filming of the movie or television production.

  • Only the staff of Studio 4 Sets is permitted to set up and touch the camera, lenses, lights and other studio equipment during the shoot.

  • Clients are not permitted to come close to the camera.

  • Studio 4 Sets also provides contactless methods of payment (tapping credit or debit cards) instead of cash.

Number of People in the Premises

  • Studio 4 Sets will be restricting the number of production staff and studio audience members to ensure ease of movement and to maintain two metres/six feet between people. This includes, admitting fewer clients at a given time.

  • We require all studio clients or audience members to reserve their space in advance.

Cleanliness for your Comfort

  •  All furniture and props will be thoroughly cleaned and disinfected before each shoot.

  • In addition to routine cleaning, surfaces that have frequent contact with hands are cleaned and disinfected after each session and when visibly dirty. Special attention is paid to commonly touched surfaces such as doorknobs, light switches, toilet handles, counters,touch screen surfaces, and shared materials, equipment, workstations, keypads, etc.

  • Persons who provide hair or makeup services must wear appropriate personal protective equipment.

Self Assessment

We ask that all clients before coming to the studio, do a self assessment.

If you are a feeling any of the following symptoms:

  • Fever or chills

  • Cough

  • Runny nose, nasal congestion or sneezing without other known cause

  • Sore throat

  • Difficulty breathing or swallowing

  • Unexplained fatigue or malaise

  • Headaches

  • Decrease (or loss) of sense of taste or smell

Please stay home and visit OttawaPublicHealth.ca/Coronavirus for more information or call Telehealth Ontario 1-866-797-0000 to speak with a registered nurse.

Assumption of Risk

COVID-19 is an extremely contagious virus that spreads easily from person-to-person contact. By agreeing to take part in a photography shoot or visit our studio, you agree to the following terms. Once you appear on set, your agreement to the following terms is irrevocable.

  • I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that participating in this shoot may expose me to COVID-19, a virus that could cause illness, serious health complications, and even death.

  • I voluntarily agree to assume all risks associated with participating in this shoot with respect to COVID-19.

  • I hereby release, discharge, and hold harmless Studio 4 Sets from all claims relating to my participation in this shoot.

  • I further agree to immediately alert Studio 4 Sets  if I am experiencing  any known symptoms of COVID-19 or other unusual and inexplicable health-related symptoms within 14 days of the shoot.

FAQ

What is considered Commercial Photography?

Anything that involves photographs for commercial use. This includes promotional marketing of a business, website or product/ material images.

Are Headshots Allowed?

Headshots are still allowed as long as they are being used for branding, marketing and product services.

How do the new restrictions affect Film/ Television?

Film and television production will be allowed to continue while limiting the number of performers on a film or television set to no more than ten. 

Why are the limitations different for Photography vs Film Production?

A Film production usually requires a crew and more equipment in order to produce film, commercials etc..

These are the restrictions outlined by the Ontario Government for commercial photography/ film production.

*Please see page 28 in the link below for more information. Provincewide Shutdown

Studio 4 Sets Policies & Regulations

  • Please arrive on time for your scheduled reservation time. 
  • No guests other than those directly in or on the production.
  • Only 5 people are allowed inside the studio per session. This includes the Videographer or Photographer.
  • No loitering or audience members permitted. This includes outside of the studio.
  • All persons part of the production will be given a parking pass. Any vehicles found without a parking pass are at risk of receiving a parking ticket.
  • Once you’re in the studio, please do not go in and out of the door. We need to ensure we keep everyone in the facility safe.
  • Contribute in a positive and respectful manner. Any kind of harassment or verbal abuse will not be tolerated.
  • Under no circumstances should you drink or bring alcohol into the studio. ABSOLUTELY NO drinking is permitted on the premises.
  • No smoking or vaping is permitted on the premises.
  • Use and/or possession of any illegal drugs is strictly forbidden. Failure to adhere to this policy will result in your dismissal from the property.
  • Please take care of all props, equipment or furniture etc… You will be charged for any damages.
  • Food and drink are permitted. Please dispose of all trash in the appropriate place.
  • Our Make- up room will remain closed and locked. If booked by a Make-up artist or stylist, only make-up artists or stylists are permitted. No Spectators or guests allowed in the make-up room.
  • The Make-Up Room is to be kept tidy or a clean-up fee of $150+ tax will apply.
  • Please practice social distancing and wear your mask.
  • Safety is our first priority. If you encounter an unsafe situation, notify a member of the Studio 4 Sets staff immediately.
  • Should you need any assistance at all or are missing anything please see our staff on site.
  • We ask that you please leave the facilities clean, clutter free and safe. When you leave the studio, please make sure it is left in the same condition as when you arrived. (Should a mess be left behind, a clean up fee of $150 +tax will be applied.)

Failure to comply with the above Policies and Regulations will result in dismissal from the premises, termination of your production shoot or a phone call to law enforcement.